Some groups will transition from the desktop (A3) version of M365 to the online (A1) version, which offers access to M365 apps online and via mobile. Exceptions to this transition may incur additional costs for faculties or departments, details to come. There will be no change to Emeriti who will continue to receive an email-only license.
These changes must be completed by March 31, 2025, when UBC’s licensing grace period with Microsoft ends.
Your M365 package depends on your official role at UBC, as defined in Workday:
| UBC Affiliation | M365 Package |
|---|---|
| Clerical, secretarial, clinical, and library support staff (computer work required) | A3 - Desktop |
| Full-time and part-time faculty, salaried visiting faculty, and research associates | A3 - Desktop |
| Students and student employees | A3 - Desktop |
| Non-salaried clinical faculty, and service workers that do not require extensive use of a computer | A1 - Online |
| Emeriti (without post-retirement appointment) | Email-Only |
| Guests and contingent workers | TBD Later in 2025 |
For clarity on how your role is defined, consult the UBC Affiliation Definitions document.
Visit the links below for details about the features and tools available in each M365 package.
| Service | A1 | A3 | Student Employees | Students |
|---|---|---|---|---|
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For additional questions or support with your M365 license, please contact the UBC IT Help Desk.
Page last updated on April 10, 2025
